Construction Administrative Assistant

Construction Administrative Assistant Overview: We are seeking a highly organized and detail-oriented Construction Administrative Assistant to join our team.
The Construction Administrative Assistant will play a crucial role in supporting our construction projects by providing administrative assistance to the construction management team and ensuring smooth operations within the construction office.
The ideal candidate will have excellent communication skills, proficiency in administrative tasks, and a strong ability to multitask in a fast-paced environment.
Responsibilities: 1.
Provide administrative support to the construction management team, including but not limited to scheduling meetings, managing calendars, and making travel arrangements.
2.
Assist in the preparation and distribution of construction documents, including contracts, change orders, and project schedules.
3.
Maintain accurate records of project-related correspondence, contracts, and other documents.
4.
Coordinate with subcontractors, suppliers, and other stakeholders to ensure timely completion of project deliverables.
5.
Assist in the preparation of project budgets, expense reports, and invoices.
6.
Manage procurement processes, including purchasing materials and equipment as needed.
7.
Organize and maintain electronic and physical filing systems for construction documents and records.
8.
Prepare and distribute meeting agendas, minutes, and other relevant documentation for project meetings.
9.
Assist in the coordination of on-site meetings and inspections, including arranging for necessary permits and approvals.
10.
Handle incoming inquiries and requests from clients, contractors, and other stakeholders, providing timely and accurate responses or directing them to the appropriate team member.
11.
Assist in the coordination of project documentation and compliance with regulatory requirements.
12.
Perform general office duties, such as answering phones, ordering office supplies, and maintaining office cleanliness.
13.
Support the construction management team in other administrative tasks and special projects, as needed.
Qualifications: 1.
High school diploma or equivalent; associate's or bachelor's degree preferred.
2.
Previous experience in administrative roles, preferably in the construction industry.
3.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
4.
Excellent organizational skills and attention to detail.
5.
Strong written and verbal communication skills.
6.
Ability to prioritize tasks and manage time effectively in a fast-paced environment.
7.
Familiarity with construction terminology, processes, and documentation preferred.
8.
Ability to work collaboratively as part of a team and independently with minimal supervision.
9.
Strong problem-solving skills and a proactive approach to addressing issues.
10.
Flexibility and adaptability to changing priorities and deadlines.
11.
Knowledge of basic accounting principles and experience with budgeting and financial tracking is a plus.
12.
Valid driver's license and reliable transportation may be required for occasional off-site tasks.
We offer a competitive salary and benefits package, along with opportunities for professional growth and development in a dynamic construction environment.
If you meet the qualifications and are looking to join a collaborative team dedicated to excellence, we encourage you to apply for the Construction Administrative Assistant position with our company.
Job Type: Full-time Pay: $19.
24 - $23.
18 per hour Expected hours: 40 – 50 per week Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday Experience: * Construction administrative: 5 years (Required) Language: * English (Required) Ability to Commute: * Kyle, TX 78640 (Required) Ability to Relocate: * Kyle, TX 78640: Relocate before starting work (Required) Willingness to travel: * 25% (Required) Work Location: In person