Administrative Assistant/Receptionist

*ADMINISTRATIVE ASSISTANT - HOURLY* Location: San Marcos, TX, US, 78666 Company: Compass Group - Chartwells at Texas State University * We are hiring immediately for a part-time *ADMINISTRATIVE ASSISTANT - HOURLY *position.
* *Location*: Texas State University - 700 Moore St.
, San Marcos, TX 78666.
Note: online applications accepted only.
* *Schedule*: Part-Time Schedule in-office; 9:00am to 5:00pm on Tuesdays and Thursdays and rotating Fridays.
Academic calendar schedule with time off during the summer, winter holiday break, and spring break.
* *Requirement*: Previous Admin or HR or AP or Receptionist experience a plus.
Need to be detail-oriented, efficient, have strong communication skills, and dependable.
Must be a team player.
Need to be able to use Excel and basic MS Office suite.
* *Perks: *Free lunch (never have to pack a lunch or pay for take out!), paid parking (non-students), Company perks and discounts, and willing to train! \*Internal Employee Referral Bonus Available At colleges and universities around the country, Chartwells Higher Education is re-inventing the on-campus dining experience.
We are challenging the norm and setting new standards by investing in high-tech, food-infused social spaces that bring people together to promote meaningful relationships and interactions.
We are food-forward difference makers, bound together by a desire to feed hungry minds and prepare students for success.
With over 300 campuses around the country, we are seeking hungry, humble and smart associates who are looking to join and grow with a diverse organization.
We invite you to start your career journey with us and look forward to hearing from you.
*Job Summary* Summary: Responsible for clerical functions and administrative support to the Human Resources Manager (she is awesome!).
*Essential Duties and Responsibilities:* * Serves as custodian of Human Resources documents and records.
* Processes employee information, including personal data, payroll, tax data, and performance reviews, transfers and terminations; enters data into company systems.
* Initiates and monitors background checks and communicates results to hiring manager; follows through on administrative matters as required by federal, state and local laws.
* Monitors compliance with I9, OFCCP and Human Resources policies, practices and procedures.
* Maintains complete, accurate filing system to facilitate immediate document retrieval.
* Compiles data from personnel records to prepare reports and logs; creates and maintains database and spreadsheets.
* Copies files and documents.
* Pays invoices, and performs basic AR functions.
* Answers associate requests and questions with escalation as needed; directs associates to appropriate resources.
* Answers telephones, directs calls, takes messages and runs errands.
* Maintains proper phone etiquette.
* Maintains confidential personnel files.
* Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
* Types, formats, proofreads and edits correspondence, reports and other documents.
* Reviews files, records and other documents to obtain information to respond to requests.
* Computes, records, and proofreads data and other information.
* Opens incoming correspondence; determines priority, routing and action items as needed.
* Establishes and maintains inventory of recruiting and onboarding materials.
* Supports the process for selecting and onboarding new associates by scheduling appointments; helps candidates and associates complete paperwork.
* Supports employee programs.
* Maintains clean office environment, and assists with basic upkeep of desk and office spaces.
* Maintains company bulletin boards to ensure compliance with federal, state, and local posting requirements.
* Maintains confidentiality in all matters.
* Supports HR Manager in all functions as needed.
* Performs other duties as assigned.
*Our Commitment to Diversity and Inclusion* Compass Group is an equal opportunity employer.
At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.
Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position.
While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
\*Los Angeles applicants: Compass Group will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box ordinance).
Chartwells HE Job Type: Part-time Pay: From $11.
50 per hour Expected hours: 20 per week Benefits: * 401(k) matching * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Paid time off * Referral program * Vision insurance Schedule: * Day shift * Monday to Friday Ability to commute/relocate: * San Marcos, TX 78666: Reliably commute or planning to relocate before starting work (Required) Application Question(s): * Are you willing to work on an academic calendar schedule, with summer, winter break, and spring break off? * Can you successfully use Microsoft Excel, Word, and PowerPoint? Experience: * Office: 1 year (Preferred) * Admin Assistant: 1 year (Preferred) Work Location: In person