Administrative Assistant III

Posting Information Posting Information Posting Number 2024446 Posting/Functional Title Administrative Assistant III University Pay Plan Title Administrative Asst III Location San Marcos Department Student Learning Assistance Center Recruitment Type Open to All Job Type Full-Time Funding Source Permanent Monthly Salary $3,158.
75 - $4,129.
33 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Three (3) years of experience providing administrative support in a professional office environment.
Strong problem-solving and interpersonal, oral, and written communication skills.
Ability to manage workload effectively with competing deadlines and priorities.
Ability to gather, coordinate, and compile data as needed for special projects.
Proficient in Microsoft Office software, including Teams, Excel, Word, Outlook, and PowerPoint.
Ability to work independently and as part of a team.
Experience in basic office budgeting, purchasing, travel arrangements, and processing travel reimbursements.
Preferred Qualifications Knowledge of Texas State University’s organizational structure Knowledge of Texas State University policies and procedures Knowledge of budgetary functions in SAP Knowledge of general human resources principles and practices Proficiency in Adobe Sign software Experience working in Concur Bachelor’s Degree Experience working in a post-secondary learning center or academic assistance/engagement area.
Job Description The Administrative Assistant III provides high-level, direct support to the director by managing the day-to-day operations of the SLAC office.
Job Duties Oversee general office functions for the entire SLAC program.
Hire, train, schedule, supervise, and evaluate five to six student employees per semester, including a designated student accountant.
Assign specific duties and recognize individual students’ abilities, capacities, and limitations.
Oversee expenditure of funds in SLAC’s various accounts.
Make independent spending decisions from maintenance and operations budgets, including buying supplies, materials, and equipment.
Oversee and assist student accountant in reconciling SLAC’s accounts with SAP and resolving problems with budgeting.
Record budget transactions and payroll to ensure that accurate records are maintained.
Review transactions and maintain up-to-date balances of all office budgets.
Notify director of any discrepancies.
Delegate and monitor through completion the following tasks: SLAC HR and data entry, student employment, payroll documentation and time entry on SAP, duplicating, and word processing projects.
Prepare and track all additional SAP and office documents (i.
e.
, PCRs for new hires, rehires, rate increases, change of cost center, etc.
; time entry; travel; purchasing; p-cards;) for SLAC program, which includes nine professional staff members and approximately 120-180 student employees.
Help establish policies and procedures for the SLAC program.
Design, create, and manage complex filing system.
Complete special projects such as assisting with coordination of SLAC functions (award banquets, training sessions), soliciting door prizes, and collaborating with others to gather materials for professional conferences.
Attend university workshops for professional training and personal development.
Additional Information to Applicants Job Open Date 04/05/2024 Job Close Date (posting closes at midnight) 04/19/2024 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices You will be required to electronically attach a resume, cover letter, and list of references to your application.
Legal and Required Notices Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State? • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! • Generous paid time off: vacation, holidays, sick days and many more! • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.