Administrative Assistant for Diversity, Equity, and Inclusion

Position Summary The Administrative Assistant provides clerical and administrative support to the Vice President for Diversity, Equity, and Inclusion; and appropriate areas of Title IX/Compliance work.
*Job Responsibilities* *Clerical Support* Provide general office management for the office of the Vice President for Diversity, Equity, and Inclusion, including but not limited to: * Greet visitors to office; provide direction for proper assistance.
* Initiate, direct, or redirect telephone communications * Organize and maintain the VPDEI calendar * Schedule/coordinate appointments & meetings * Coordinate travel arrangements for VPDEI and other individuals whose travel is sponsored by the DEI Office.
* Open and distribute mail * Make copies and fax documents.
* Prepare documents for distribution or mail.
* Maintain files as needed.
* Create and process expense vouchers, petty cash, purchase orders, check requests, and journal transfers as needed for DEI purchases and/or reimbursements * Reconcile VPDEI’s TLU corporate credit card monthly * Process work orders for marketing material requests * Maintain budget spreadsheets for multiple departmental and grant accounts *Administrative Support* Provide general support and assistance to the VPDEI and directors within the division, including but not limited to: * Serve as point of contact for DEI training initiatives * Manage TLU account with Vector Solutions and other training resources.
* Promote and monitor required and optional training initiatives.
* Provide support in editing and formatting grant application materials * Research and gather information needed for grant proposals * Maintain grant documents, expenditures, and account spreadsheet on MS Teams * Research and gather information for DEI related initiatives and events * Coordinate and organize all DEI events, including the annual University Awards Program * Facilitate the DEI Enhancement Fund processes * Provide administrative assistance to the Cultural Center Directors (Center for Mexican American Studies, Center for Women and Gender Studies, Center for African American Studies) as needed * Assist in onboarding new DEI Office employees *Title IX Services* * Provide administrative support as needed *Professionalism* * Maintain a professional image * Keep the work environment neat and orderly * Maintain a safe environment through adherence to all safety procedures * Protect confidentiality of sensitive documents and information without fail.
*Teamwork* * Work as a team player, supporting and assisting other employees * Identify and participate in resolution of departmental/institutional problems with continuous quality improvement as a goal * Enhance team effectiveness through dependability *Employee Service* * Make employees feel welcome and respected as individuals, treating them with courtesy and dignity.
* Exhibit appropriate behavior to employees * Demonstrate essential telephone courtesy _Perform other related duties as assigned or requested.
_ *Qualifications* *Education* Two years of college or additional experience may substitute for college requirement.
*Experience* Prior experience in an office setting in a professional environment.
Familiarity or previous experience working in a university environment is preferred.
*Knowledge, Skills & Abilities* * Excellent communication skills, both oral and written * Strong interpersonal and employee relations skills * Must be able to maintain a high level of confidentiality * Must be detail-oriented * Must have a sincere desire for service * Problem-solving skills * Proficient computer skills, including word processing and spreadsheet applications * Ability to plan and arrange own work, including organizing, tracking, and prioritizing assignments and tasks *Physical Demands* Work is primarily sedentary, requires normal concentration and manual dexterity to perform routine word processing tasks.
*Working Conditions* Work is performed indoors in a typical office setting.
*Organizational Data* This is a non-exempt position.
The Administrative Assistant for Diversity, Equity, and Inclusion does not supervise other staff.
*Professional Affiliations* None required Job Type: Full-time Pay: $16.
00 - $20.
00 per hour Expected hours: 40 per week Benefits: * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Schedule: * 8 hour shift * Monday to Friday Experience: * Administrative Assistant: 2 years (Preferred) Work Location: In person