Primary Purpose:
Compile and prepare regular district semi-monthly payroll, including related reports and deposits.
Assist with data entry for monthly payroll.
Assist as needed with other payroll duties and with workman’s compensation administration.
Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.
Qualifications:
Education/Certification:
High school diploma or GED.
Special Knowledge/Skills:
Knowledge of basic payroll accounting procedures
Ability to maintain accurate and auditable records
Ability to use software to create spreadsheets, databases, and do word processing
Proficiency in keyboarding and file maintenance
Ability to work with numbers in accurate and rapid manner to meet established deadlines
Effective organizational, communication, and interpersonal skills
Experience:
Three years of payroll accounting experience preferred.
Major Responsibilities and Duties:
Payroll Accounting
Prepare accurate district payroll for distribution to employees following established procedures.
Receive and audit time sheets for all district employees.
Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.
Data Entry
Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
Records and Reports
Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission.
Other
Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported.
Resolve payroll problems and inquiries.
Respond to requests from financial institutions regarding verification of employment.
Maintain confidentiality of information.
Supervisory Responsibilities:
None
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Occasional districtwide and statewide travel; frequent prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
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